Tips for Highlighting and Selecting Text

Summary

Tips for selecting text with the Highlight and Select Text tools

Relevant Products

Bluebeam Revu 2017 and below


Problem

The Highlight  and Select Text  tools select text you don’t want to select.

Why is this Happening?

Text in a PDF is stored in individual lines instead of blocks or paragraphs. As a result, dragging the cursor downward to select multiple lines of text might select text on the other side of the page.

Solution

Here are a couple alternative methods you can use to accurately select and highlight text. Each is a little different and may be helpful in different circumstances.

The Highlight tool functions in two different ways. If the Highlight tool detects text, the cursor will change to an I-beam and snap to the text. If the cursor isn’t over text, the cursor is a pen and you can draw freehand – just like the Pen  tool.

Using the Select Text tool and the Context Menu

Holding down the Ctrl key while using the Select Text  tool releases its snap-to-text function, allowing you to draw a rectangle around the text you want to select.

  1. Go to Edit > Select > Select Text    (Shift+T) or click the Select Text button in the Navigation Bar.
  2. Hold down the Ctrl key, then click and drag to draw a rectangle around the text. The selected text will have a temporary blue highlight.
  3. Right-click on the selection text and click Highlight Selected Text.
The Copy selected text into Text Markups setting will make all highlighted text appear in the Comments column of the Markups List . This allows you to review marked-up sentences in a document one by one.

Using a Freehand Highlight

You can manually activate the Highlight tool’s pen mode by holding down the Ctrl key. This disables the snap-to-text function, allowing you to draw a freehand markup.

  1. Click Markup > Pen Highlight  (H).
  2. Hold down the Ctrl key and draw a line over the text you want to highlight. Draw a straight line by holding down the Ctrl and Shift keys.
The Copy selected text into Text Markups setting only works when text is selected with snap-to-text mode. As such,  text highlighted freehand will not appear in the Comments column of the Markups List.

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