The Text Box tool is useful for placing text notes and comments on the PDF. Text is contained within a text box you define, including its size, background color, and other properties.
- Select the Text Box tool using one of the following methods:
- Go to Tools > Markup > Text Box.
- Click on the
- Press T on the keyboard.
- Click and drag a rectangle to define the area of the text box.
- Enter the desired text in the text box.
- If desired, press ALT+Z to autosize the text box to fit the text.
- Click away from the text box or press ESC to finish.
Select a markup to reveal its control handles. Each handle controls a different aspect of the markup's size and orientation.
To rotate the markup, click and drag the orange handle outside the markup (when the markup is first placed, it will be at the top). By default, the markup is rotated in increments of 15°; to rotate in increments of 1°, hold down SHIFT while dragging.
The rotation can also be entered in the Rotation field found in the Layout section of the Properties panel.
To resize the markup, click and drag the appropriate yellow handle.
To autosize the text box so that it fits the text,
See Editing Markups for more information.
You can add an action to nearly any markup. Simply right-click the markup and select Edit Action to open the Action dialog box.
Appearance of the text is configurable, including settings for the font as well as the box in which the text is formatted. Examples include:
The default setting for this tool is red text with no fill color.
There are two ways to change the default settings of a tool:
- Select an existing example with the desired settings and click Set as Default on its Properties panel.
- Select the tool and change the desired Properties before placing the markup.
The entire contents of a text box can be selected by clicking the text box. Once it has been selected, changing any of the font formatting options will apply to all text within the box.
To select particular words in a text box, click the box to make it active, then click and drag over the desired text. Any formatting you change in the Properties tab will only affect the selected text.
To change the appearance of a text box and its text, select it and click the Properties panel.
The Appearance section of the Properties panel contains the following options:
Color: Sets the color of the text box and leader line, if any.
Fill Color: Controls the fill color of the text box.
Opacity: Sets transparency level for the text box and the leader line.
Fill Opacity: Sets transparency level (100 = opaque, 0 = completely transparent) for the fill color.
Line Width: Sets the thickness of the line segment in points. If the Line Width is set to 0, it is effectively invisible.
Style: Determines the pattern of the line segment. The Cloud style only affect the text box; the leader line will be solid. Any styles other than Cloud will affect both the text box and the leader line.
Shape: Sets the shape of the text box.
End: This setting is dimmed because it does not apply to text boxes.
Font: Sets the font used for the selected text.
- The first region shows all fonts used in the currently selected text element.
- The second region lists the standard PDF fonts that are supported by all PDF viewers. These fonts do not need to be embedded in the PDF when used, thereby cutting down on file size.
- The third shows all other available fonts. When used, these fonts need to be embedded in the PDF.
Note: If you attempt to embed a font for which the viewing and editing permissions do not allow formatting, Revu will display a message indicating the font will not be embedded in the PDF.
Font parameters are retained in the PDF such that even if the original font is not embedded or on the viewer's workstation, a suitable representation of the font will be substituted.
Font Size: Sets the size of the font.
Auto: Automatically adjusts the font size of the text to the maximum value that will fit in the text box.
Line Space: Adjusts the spacing between multi-line rows of text.
Margin: Defines the amount of space between the text characters and the border of the Text Box.
Text Color: Sets the color of text.
Alignment: Defines the alignment of text within the box. The icons represent Left, Center, Right, Top Justified, Middle Justified and Bottom Justified respectively.
The Font Style settings control the formatting of the text. Options include Bold, Italic, Underline, Strikethrough, Superscript and Subscript. Generally, any combination of these styles can be applied to format the text.