Preparing your drawings for Bluebeam Cloud

This article applies to:

  • Bluebeam Cloud
  • Revu 21

Bluebeam Cloud can detect metadata that’s imported along with your drawings. When available, this metadata can populate drawing names and location fields on punches and RFIs, ensuring accuracy and saving time.

To provide this metadata, prepare your drawings in Revu by creating Spaces, Page Labels, and hyperlinks before importing them to Bluebeam Cloud. If you import drawings to Bluebeam Cloud without this metadata, you can still fill in the information fields later on.

Only Admins can import drawings. To learn more, see Permission levels in Bluebeam Cloud.

Add page labels to your drawings

When importing drawings to Bluebeam Cloud, Sheet Numbers and Sheet Titles are extracted from the page label, if available. Page labels help name and number the pages of a drawing and will appear on the Thumbnails panel. You can automatically create page labels by extracting information from specific regions on your drawing, such as the title block.

To create page labels, see Editing Page Labels and Page Numbering.

If your drawings already have bookmarks, you can use them to create page labels. Learn to create page labels from bookmarks.

Best practices for page labels

To help ensure your page label format is readable in Bluebeam Cloud, confirm that your page labels meet these best practices:

  • Your sheet number and sheet title are separated by a space or an underscore ( _ ) character. Multiple spaces are okay.
  • Your sheet number contains only periods, dashes, or alphanumeric characters (that is, no special characters such as !”#$%&'()*+, etc).

Examples of optimal page labels:

  • A200
  • P2.09
  • AN-2.1

Create Spaces to define areas on your drawings

Spaces  allow you to designate named parts of drawings on an invisible layer, which is readable in Bluebeam Cloud. You can create Spaces on your drawing before punching and you’ll find it easier to find, sort, and report your punch markups. However, you won’t be able to add or edit Spaces once your drawings are in Bluebeam Cloud.

When your drawing has Spaces, the location field will automatically populate on all punch and RFI items.

You can create spaces on your drawing from the Spaces (Alt+S) panel in Revu. To learn more, see Working with Spaces.

If you’re using the Bluebeam plugin in Autodesk Revit, you can export Rooms to Spaces by adjusting your general settings in Revit.
Batch Link is only available in Revu eXtreme.

If you have links on your drawings when you upload them to Bluebeam Cloud, the links will continue to work when they’re inside a project. You can use Batch Link in Revu to quickly add links to all your drawings. Please note, drawings containing hyperlinks with relative paths will be functional in Bluebeam Cloud as long as they’re are uploaded in the same batch.

To learn how to create hyperlinks on your drawings, see Batch Link in the Revu help guide.

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