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Studio Sessions are an easy way to create a real-time, digital collaboration environment for you and your project teams. Simply upload your PDFs to a Session and invite attendees. Then, all attendees can add markups to the same document for as long as the Session is active. This article covers functionality in Sessions you may not know about but might find useful.
To create and join a Session, you must have a Bluebeam ID (BBID). For more information on how to create a BBID, click here.
1. Real-time functionality
Studio Sessions allow multiple attendees to access a PDF and add markups at the same time with all changes immediately available to everyone. This functionality streamlines design review by cutting down on drawing versions and emails. You can also follow another attendee and watch as they zoom, pan, and mark up a PDF.
To follow another attendee, hover over the attendee’s name in the Session panel and select Follow Attendee. Your screen will automatically update to match theirs. This lets you work through an issue with a colleague without leaving Revu to exchange emails or files.
2. Session record and reporting
While you’re in a Session, check the lower section of the Studio panel to find a record containing a complete history of all markup activity and chats. All information is hyperlinked, so you can click on a chat message or markup and jump to the area of the PDF that the attendee was viewing when their chat message or markup was added.
At the end of a Studio Session, you can create a report as a single PDF that contains all documents and markups from a Session, along with the entire Session record. To create your Session Report, select Report in the bottom right corner of the Studio panel.
3. Session expiration date
Session hosts can close a Session manually when all attendees have finished working. Once a Session is closed, the files contained within that Session will no longer be available in Studio.
However, hosts can configure a Studio Session to have an expiration date, removing the need to manually close the Session. The expiration date can be set up when creating the Session or afterwards. Once the expiration date is set, it can be updated if needed.
To set or edit an expiration date, join the Session and:
- Select Session Settings.
- If an expiration date has already been set, Enabled will be selected.
- You can disable the expiration date by deselecting Enabled.
- The expiration date or time can be changed by adjusting the date/time to the right of Enabled.
- Select OK.
Notifications are sent if the Session expiration date is updated.
Studio will also send the Session host and attendees email notifications as the Session approaches its expiration date. Notifications are sent out:
- 7 days before expiration
- 2 days before expiration
- 24 hours before expiration
- After the Session has expired
4. Add Project files to a Session
PDFs in a Project can be added to a Studio Session for real-time collaboration. However, only Sessions created using the following method can have Project files added to them.
Add to a new Session
- In a Studio Project, right-click a PDF and select Add to New Session. You can select multiple PDFs by using Ctrl+Click or Shift+Click.
- In the Session Name dialog, enter the name for your new Session and select OK.
Whoever creates the new Session with Project files will be designated as the Session host, allowing them to send additional Project files to the Session and manage the Session.
Add to an existing Session
- Right-click the selected PDF(s), select Add To Existing Session, and choose the Session.
PDFs already added to a Session are tagged with a icon in the Project panel. Users are able to join these ongoing Sessions directly by right-clicking the file in the Project tab and selecting Join <existing Session name>.
5. Rename a Session
The Session host names Sessions upon creating them. Afterwards, Sessions can be renamed from the Session host or attendees with full control permissions.
To rename a Session:
- Join the Studio Session in Revu.
- Select Session Settings.
- From the Session Settings dialog, edit the Session Name field.
- Select OK.