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The Project Permissions settings
If you’re new to starting Studio Projects, this is an overview of the permission settings you can access after you’ve started a Project, added your files, and invited users. To open the Project settings dialog, select Settings in the Studio Projects sidebar. You’ll find the following tabs:
The General tab displays general information about the Project, such as the Project Name, the Project ID, the number of files and folders, and overall Project size. This is also where you can Manage Notifications and Alerts for various activities within the project, as well as the Shared Links for documents.
The User Access tab allows you to add individual users and groups of users, whom you can either allow or deny access to in the Studio Project. If you enable Restrict Users, a user must be added to the list with their Access set to Allow to access the Project. Otherwise, if you disable Restrict Users, the Project will be open to all users, with the exception of those on the list whose Access is set to Deny.
Adding a user or group of users to the User Access tab is a separate process from inviting users to the Project.
The Permissions tab allows you to control which administrative tasks attendees are allowed to perform within the Project. By default, every new Project contains a group called Attendees in the User/Groups list to control the activities of all Studio users you allow into the Project, based on the settings in the User Access tab. However, you can also create additional groups.
This is useful when, for example, a Project owner wants to have someone assist with managing the project. In this case, Project owners can add the user to the User/Groups list, select them, and then choose a permission state (Allow or Deny) from the dropdown menu for each of the Applied Permissions.
The Folder Permissions tab allows you to define user and group permissions for all folders and subfolders in a Studio Project. Just like the Permissions tab, every new Project contains a group called “Attendees” in the User/Groups list to control the folder permissions of all Studio users.
The steps for adding users and groups, and defining their respective permission sets, works the same way as it does in the Permissions tab: you add each user and/or Group, select them, and then choose a permission state from the dropdown for each folder in the Applied Permissions list that you want to change.
The available Folder Permission States are listed below. You can find more information about them in the Revu Help Guide.
- Inherit from Parent (default)
When setting permissions, remember that Studio relies on Permissions hierarchies that establish the relationship between Permission sets and the Permission states assigned to users and Groups:
- Permissions granted to the Attendees group are the most restrictive, as they are set to Deny for all Applied Permissions.
- Individual user permissions take precedence over group permissions.
- If a user is a member of two different groups with conflicting permission sets, their access and rights will be governed by the more restrictive of the two.
You can find more in-depth information in the Revu Help Manual under Defining access and permissions in Studio Projects.