How to save and share custom statuses

Applies to:

  • Revu 20
  • Revu 2019
  • Revu 2018

The Markups List in Revu automatically tracks all of the markups placed on a PDF, as well as the information associated with them. One helpful way to use the Markups List is by setting statuses for markups. Revu has several built-in status models (Review, Migration, and Issues) that allow you to quickly convey whether a markup has been Accepted, Rejected, Cancelled, or Completed. You can also create custom statuses for you and your team to use in your documents, so that you can track the progress of repairs or design changes on a PDF, helping to streamline communication throughout the project life cycle. 

Viewing and setting statuses

You can set statuses for your markups in the Status column of the Markups List. If you don’t see the Status column, select the Markups List dropdown , then go to Columns > Status.

To apply a status to a markup, right-click the markup either in the Markups list or on the drawing and go to Set Status Model Name Status Name

Creating custom statuses

If the statuses included in Revu don’t fit your project’s workflow, you can create your own. In order to create custom statuses, a custom model must be created first.

  1. Open the Markups List (Alt + L).
  2. On the Markups List, select the preferences  icon on the Status column and select Manage Status.
    The Manage Status dialog box appears.
  3. Select Add.
    The Model dialog box appears.
  4. Enter a name for the model and select OK.
  5. Select the new model in the Models list.
  6. Below the States, select Add.
    The State Properties dialog box appears.
  7. Enter a name for the new status in the Name field.
  8. To associate text with this status, check Text and enter it in the corresponding field. If you change the status of a markup that’s grouped with a Text Box markup, the Text Box will automatically display the value entered here.
  9. To associate a color with this status, check Color and click on the desired color box. Whenever a markup is set to this status, it will automatically change to this color.
  10. Select OK.
  11. Select OK to close the Manage Status dialog box. The custom model will now appear in the Set Status list as a submenu with its associated, custom statuses inside it.

You can now use your custom status when selecting a status from the Markups List. For tracking purposes, the Status column in the Markups List includes user information and a date/time stamp.

Where should I save my custom statuses?

There are two places you can save custom statuses: a Profile or directly to a PDF. Where you should save your custom statuses depends on what you plan to do with your PDF. The table below offers an overview of the differences between saving custom statuses to a PDF or to a Profile.

Save to PDF

This saves the custom column to an individual PDF and the custom column becomes part of the PDF’s content. If you upload the PDF to a Session or send it to a colleague, the custom column will go with it.

 Consider this option if:

  • You’re going to upload the PDF to a Session.
  • You’re going to share this PDF with others and want them to see or interact with the columns.

Save to Profile

This saves the custom column to a Profile in Revu and the column becomes available whenever that Profile is active. The column will not become part of the PDF’s content unless you add a markup to the PDF and save it.

 Consider this option if:

  • You want this column to appear in the Markups List when that Profile is active.
  • You’d like to use this custom column again.

To save the status model to the PDF, create your custom statuses and then save the PDF.

To save the status model to the current Profile:

  1. On the Markups List, select the  icon on the Status column and select Manage Status.
    The Manage Status dialog box appears.
  2. Select the status model you want to save and then select Save to Profile.

Sharing custom statuses with collaborators

How you share your custom statuses depends on whether you’ve saved them to your Profile or to the PDF.

If you’ve saved custom statuses to your PDF, you can create a Session with that PDF to make your custom statuses available to everyone in the Session. This is generally the preferred method for collaborating in Studio.

If you want to share them between collaborators in a Session, be sure to add the custom statuses to the PDF before adding it to the Session. Custom statuses created during a Session will not become available to collaborators.

If you’ve saved custom statuses to your Profile, you can share that Profile with others to make it available to them. However, if the PDF you’re working in has its own custom statuses, the custom statuses in the PDF will be available and those saved in the Profile will not.


Revu 20

Revu 2019

Revu 2018


Learn how to create and share your own custom statuses in Revu.

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