Sending and accepting Studio invitations



This article applies to:

  • Revu 20

You might notice some changes and improvements to Studio in Revu 20. If you’re upgrading from Revu 2018 or 2019, this article outlines the changes between the previous versions and Revu 20. Are you a new Revu user? See the Help Guide for a comprehensive look at Studio in Revu 20.

Quickly send invitations by entering multiple emails at once

In Revu 20, you can send Project and Session invitations by entering multiple emails at once, instead of one at a time. There are several input methods for adding emails, which include the following:

  • Type or enter text.
  • Paste a list of emails.
  • Add a group.
  • Select specific emails from a group.

After adding a list of emails to invite to your Session or Project, you’ll have a chance to review them before you send the invitation. The review screen sorts emails by domain name, so it’s easy to see who you’ve invited from specific groups. Finally, you can continue to add emails to the list, or remove as needed.

Add multiple attendees to a Studio Project or Session
How to copy and paste multiple emails for a Studio invitation.

To send an invitation for your Project or Session:

  1. Go to your Project or Session.
  2. Invite users:
    • For Projects, select Invite .
    • For Sessions, select Invite Users .
  3. Select Type or Paste Emails.
    For instructions on other input methods, see the Revu Help Guide.
  4. Type in or paste the emails of your attendees. Revu removes any extra characters.
    • Optional: To add personalized message to your invitation, select Add Message. When finished, select Save Message.
  5. Select Invite Participants.

Your invitations have been sent to the specified emails.


Accept Project and Session invitations from the Studio panel

In previous versions of Revu, a Studio Project or Session was accepted from an email invitation only. In Revu 20, you can accept a Project or Session invitation directly from the Studio panel, in addition to the email invitation. New invitations will appear in your Studio panel in real time, and you can join them whenever you want.

Join a Studio Session in Revu 20
Accept a Session invitation from the Not Joined tab in Revu 20.

To accept a Studio invitation from Revu:

  1. Open Studio .
  2. Select Projects or Sessions .
  3. Select the Not Joined tab.
    Tip: The number of not joined Sessions or Projects will appear in parentheses. 
  4.  Select Join.

You’ve joined the Project or Session.


Send invitation reminders to attendees who haven’t joined your Session or Project

If you invited someone to collaborate on your Project or Session and they haven’t joined, you can send them a reminder. Reminders are sent to the emails you entered on the original invitation. You can also add a personal message to the email reminder before sending.

Send a Studio Session Invitation Reminder
Send an invitation reminder for attendees who haven’t joined your Session.

Sending reminders for a Session

  1. Open the Session .
  2. Select the Not Joined tab.
  3. Select emails you want to send reminders to; you can select more than one.
    • Optional: Enter a personal message to be displayed in the reminder email.
  4. Select Send Reminder.

Sending reminders for a Project

  1. Go to your Project .
  2. Select Project Settings .
  3. Go to the User Access tab, then sort by Joined/Not Joined.
  4. Select the emails you want to send reminders to; you can select several.
  5. Select Email Reminder to Join.
    1. Optional: Enter a personal message.
  6. Select Send Reminder.

Keep track of who’s joined your Project or Session

In Revu 20, you can easily keep track of who has or hasn’t joined your Project or Session by sorting attendees by the “Joined” or “Not Joined” statuses.

This feature is only visible to a Session owner, an attendee with the invite session permission, or a full-control attendee.

Tracking participation is a slightly different in Project and Sessions.

To track Session participation:

  1. Go to your Session .
  2. Under Attendees, select the Not Joined tab.

You’ll see a list of people who haven’t joined your Session.

To track Project participation:

  1. Go to your Project .
  2. Open Project settings.
  3. Select User Access, then sort by Joined/Not Joined.

You’ll see a list of people who haven’t joined your Session.


Set Project or Session permissions before any attendees join

Add an extra layer of security to your Sessions and Projects with updated permissions. Now you can set Project or Session permissions before any attendees join.

To set attendee permissions for Projects:

  1. Open Project settings .
  2. Select Permissions.
  3. Select Add and choose emails. Select OK when finished.
  4. Modify attendee permissions in the Applied Permissions section.
  5. Select OK.

To set attendee permissions for Sessions:

  1. Open Session Settings .
  2. Select Permissions.
  3. Select Add and choose emails. Select OK when finished.
  4. Modify attendee permissions in the Applied Permissions section.
  5. Select OK.

Sending and accepting Studio invitations is easier than ever. Learn more about Bluebeam Studio in this how-to article, featuring step-by-step instructions and gifs.

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