Batch Security

The Batch Security feature allows for the application of PDF Security to multiple documents at once. There is also a single-PDF version of the Security feature that discusses saving security configurations and the effects of different configurations in more detail.

PDFs do not need to be open in Revu when the batch process is run. If a document is open in Revu, any changes resulting from the batch process will be made to the document, but the document will not be saved or checked in (if relevant); the user will need to save and check in the document manually. If a document is not open in Revu, and it is not checked out/locked by another user, changes will be applied and saved to the document automatically (without opening the document in Revu).

ClosedApplying a Security Configuration to Multiple PDFs

  1. Go to File > Batch >  Security.

  1. To use a saved security configuration, select it from the Save Settings menu.
  2. To define a new security configuration, set one or both of the available passwords as described below (see Security Configurations for more information about the effects of the available combinations):

    1. If you wish to require a password to open the PDF:
      1. Select Require Password to Open the Document.
      2. Enter the password in the Open Password field.
      3. Enter the password again in the corresponding Confirm field. If the passwords do not match, the OK button will not be available.
    2. If you wish to enable editing and/or printing of the PDF:
      1. Select Enable Permissions to Limit Printing and Editing.
      2. Enter the password in the Master Password field. This password will grant users who possess it access to all editing and printing functions; all other users will be limited to the functions selected below the password fields.
      3. Enter the password again in the corresponding Confirm field. If the passwords do not match, the OK button will not be available.
      4. Set the permissions for users who do NOT have the Master Password by selecting from the available options. Users with the Master Password will have access to all the normal functions within Revu.
    3. If you wish to encrypt the PDF, select an option from the Encryption menu. The options are arranged in order of complexity, from simplest to the most complex. In general, choose the most secure encryption type that is compatible with the recipients' PDF reader. All three encryption types can be opened by Revu Windows version 10.1 and later and Revu Mac.
    4. To save this configuration for later use, see Saving and Applying Quick Security Settings.

  1. Select files to secure using one (or both) of the following methods:

    • To add all PDFs that are currently open in Revu, click Add Open Files.
    • To select files from a local or network drive, click Add.

  2. Click OK. The new security configuration will not go into effect for PDFs that are currently open in Revu until they are saved. For PDFs that are not open in Revu, security settings take effect immediately.

Related topics

PDF Security