Opening a File From SharePoint
To open a file from SharePoint:
- There are three ways to open a file from a DMS in Revu when a DMS interface is configured:
If you have enabled Always Show Selection dialog in File Access Preferences, the Open From selection dialog box appears.
Select the desired SharePoint site and click OK. If you are prompted to log in, do so. The Open File from SharePoint Library dialog box appears.
- If Always Show Selection dialog is not enabled in File Access Preferences, the Open File from SharePoint Library dialog box opens directly.
- Select the desired SharePoint site from the Site address dropdown list.
- Only SharePoint sites that have had a configured interface will appear in the list.
- To access a SharePoint site that is not in the dropdown list, enter it in the Site Address field and click Load Site.
- Select the desired folder within the SharePoint site from the Library folder dropdown list.
- Alternately, navigate to the desired folder from the list below.
- Select the desired file. By default, Revu will look for PDFs only; to open a different type of file, make a different selection from the dropdown list to the right of the File Name field.
- To both open and check out the file, select Checkout on Open. Otherwise, the file will open without being checked out.
- If Checkout on Open is already selected, the configuration settings for this DMS are set to automatically check out files when they are opened. Uncheck it to open the file without checking it out.
- Click OK. The file appears in the Revu workspace and, if appropriate, is checked out.