The Studio Tab in a Session

The Studio tab is where you interact with other Attendees and documents in a Session. If you are the Host of the Session, it is also where you manage the Session.

The Studio tab has three different views:

This page discusses the Sessions view of the Studio tab. For the other views see The Studio Tab and The Studio Tab in a Project.

ClosedThe Studio Tab: Session View

To open a Studio Session that you have previously attended, open the Studio tab to the Home View and select it. To attend a Studio Session for the first time, see Joining a Studio Session.

After joining a Session, the Studio tab presents tools specific to interacting with other Session Attendees and documents. When the Session is one you are hosting, there are a few additional management tools available.

Attendee's view Host's view

The following buttons and information are shown at the top of the Studio tab when you have joined a Session:

Work Offline: Click to disconnect from the Studio server.

Studio Server: Shows the Studio Server connection that is currently active. To switch Studio Servers, select the desired server from the menu. See Switch Studio Servers for more information.

Home: Click to switch to the Home view of the Studio tab.

Session: Is highlighted when you are in a Session.

Leave: Click to exit the Session. 

Finish: Click to finalize the Session (available to Hosts only). See Finishing a Session for more information.

Settings: Click to access the settings for this Session (available to Hosts only). See Defining Access and Permissions in Studio Sessions for more information.

The Session Name and Studio ID are shown under the Leave button.

Status shows your current status in the Session, if any. Select a status from the dropdown list, if desired.

Attendee Access: Click to open the Attendee Access settings (available to Hosts only). Useful when it is necessary to Deny an Existing Attendee Access or Restrict Access to a Session.

Invite: Click to invite someone to attend the Session (available to Hosts only). See Inviting Attendees to the Session for more information.

ClosedAttendees, Documents and Record Lists

While in a Session, the main part of the Studio tab is divided into three sections: Attendees, Documents and Record.

ClosedThe Attendees List

The Attendees list in the Studio tab lets you know who else is in the Session and what they are doing. The list shows the name of the Attendees, the document they are viewing, and their current Status. The document name will change to Following Attendee Name if they are Following another Attendee or Offline if they are not currently in the Session.

The Attendees list also allows you see what another Attendee is viewing. Click any Attendee’s name in the list and the main workspace will change to show what they are viewing at that moment.

ClosedThe Documents List

When in a Session, you will see a list of documents available in the Session below the Attendees List. The Host can add documents to the Session and has the option to allow some or all Attendees to add documents. Click a document to open it.

Documents from a Studio Session will have a small Studio icon in their document tab.

To upload a document (if you have the necessary permissions):

  1. Click Add File and navigate to and select the desired file or files.
  2. Click Open. The files will upload and appear in the Document list.

Note: In order to upload or download a file in Studio, the system clock of the local machine must be set up correctly so that it is in sync (within 15 minutes) with UTC, otherwise any attempt to upload or download a file in Studio will result in an error. Update the system clock of the local machine so that it is correct for the time zone specified in its Date and Time settings and try the upload or download again.

ClosedRecord Tab

The Record, located at the bottom of the Studio tab, is a history of events of the Session. A Session is both interactive and individual. A number of Attendees can be in a Session and collaborate at the same time or they can work independently as their time allows. The Record allows you to follow other Attendees actions and comments as the Session progresses and follow the history of how an open Session progressed when you were not attending.

The Record is a combination of chat between Attendees, a record of when Attendees joined and left the Session, and a record of markups as they were added and changed.

The Record has the following characteristics:

  • Each Record entry has a line number, status icon, attendee name, and description.
  • The icon for a markup or measure is the same icon that is used in the menus and toolbars.
    • A replaces the original icon when a markup or measurement has been deleted.
  • Each Record entry is also a link to what the Attendee was viewing when the entry was made. This provides additional context. Click on any Record entry and the main workspace will update to show what the Attendee was viewing at the time the entry was made.
  • The field at the bottom of the Record is a Chat field. Click in this field, type a message, then press ENTER to send a message to the other Attendees. This message is added as a Record entry and is visible to all Attendees.
  • The Filter button lets you show only certain types of Record entries. Click the Filter button and enable or disable Chat, Markup, Document, Attendee, or Alert as desired.
ClosedPending Tab

Studio Sessions benefit from a seamless transition between online and offline modes. While you are online, any changes made to a PDF in the Session (such as, adding markups or comments) are updated in real time. If you make changes to a Session document while offline, the changes are preserved (and shown on the Pending tab at the bottom of the Studio tab) and automatically synced with the Session once you reestablish your connection.

Note: Changes made to a Session PDF are entered in the Session Record as having been made when they are uploaded to the Session (that is, when you get back online), not when they were made while offline. The Creation Date column in the Markups list, however, it will show the actual date and time of creation.

Related topics

The Studio Tab

The Studio Tab in a Project

Attend a Studio Session

Host a Studio Session

Defining Access and Permissions in Studio Sessions

Studio How To