Studio How To

You must be logged into the Studio account for which you wish to change the password.

1. Go to View > Tabs > Studio or press ALT+C to access the Studio tab.
2. Click Home.
3. Click Settings on the Studio tab. The Preferences dialog box opens to the Studio preferences.

4. Click Manage Servers. The Server Profiles dialog box appears.

5. Select the Studio server for which you wish to change the password and click. The Edit Server dialog box appears.

   Note: You must be currently logged into the account to change the password.

6. Click Change Password. The Change Password dialog box appears.
7. Enter your Current Password and the New Password.
8. Reenter the new password in the Verify Password field and click OK.

1. Go to View > Tabs > Studio or press ALT+C to access the Studio tab.
2. Click Home.
3. Click Settings on the Studio tab. The Preferences dialog box opens to the Studio preferences.
4. Click Lost Password. An email message will be sent to the Login E-mail address with recovery instructions.

To change the name that Studio uses as your display name (not the username used to log in), first log into the Studio account then see Editing Existing Accounts.

Revu will only remember one Studio account for each Studio server. Using this procedure will clear the login credentials for the current account. You can use this same procedure to reenter these login credentials later, if needed.

1. Go to View > Tabs > Studio or press ALT+C to access the Studio tab.
2. Click the arrow to the right of the connection status icon ( or , depending on whether or not you are currently connected) and select Switch User. The Login dialog box appears.

   • If you are currently logged into Studio, you will be automatically logged out.

   

3. Enter the email address of the account in the Domain / E-mail field.
4. Enter the password of the account in the Password field.
5. Click OK. Studio will attempt to log in using the new account settings.

1. Go to View > Tabs > Studio or press ALT+C to access the Studio tab.
2. Click Home.
3. Click Settings on the Studio tab. The Preferences dialog box opens to the Studio preferences.
4. Uncheck Enable Flashing on Session Alerts.  
5. Click OK.

If you receive an email invitation to a Session or Project that is on a Studio server other than the one you are currently connected to, Revu will switch servers for you automatically. You can also switch servers manually, if desired.

To switch servers manually:

1. Go to View > Tabs > Studio or press ALT+C to access the Studio tab.
2. At the top of the Studio tab, to the right of the connection status icon ( or , depending on whether or not you are currently connected to Studio), is the name of the current Studio server. Click the down arrow next to it and select the desired Studio server. You will be disconnected from the current server and connected to the selected server automatically.
   • The current server will be grayed out in the list.
   • You can set the order in which Studio servers appear in the list to make it easier to find a desired server. See Managing Server Accounts.

To switch servers automatically:

1. Open the email invitation you received and click the link to the Session or Project.
2. If the Launch Application dialog box appears, select Bluebeam Revu and click OK.
3. A dialog box will appear warning you that in order to switch servers, the connection to the current server must be shut down and any Session or Project currently open must be closed. If you need to finish up something in a Session or Project before continuing, click No and restart this procedure when you are ready. Otherwise, click Yes.
4. The login dialog box appears. If you already have an account on this server, enter login credentials and click OK. Otherwise, click the Create Account link and create a new account on this server.
5. You are automatically switched over to the new server and the Session or Project is opened.

Studio can be configured to send you notifications for any or all of the Sessions and/or Projects you have joined. These notifications can be daily summaries or they can come as certain events take place within the Session/Project or a combination of both. Notifications are managed for each Project and Session separately.

1. Go to View > Tabs > Studio or press ALT+C to access the Studio tab. You do not need to be logged into the Session or Project, but you do need to be online.
2. Click Home.
3. Right-click the desired Session or Project and select Manage Notifications. A new WebTab to the Studio Enterprise portal will open in Revu. Log in, if necessary.
4. The Studio Enterprise portal page will show your current Studio Notifications Preferences. Select any of these options:

   Project and Session-Specific Preferences

   • Enable notifications for this Project/Session turns on notifications for the Project or Session. Which notifications you will receive is determined by what is selected under Account Preferences as detailed below. If this option is not selected, you will not receive any notifications for the Project or Session, regardless of what is selected in Account Preferences.

   Account Preferences

   Select any or all of the available notifications that you would like to receive for the Project or Session. Each notification is sent independently.

   • Send me a daily digest of all Studio activity will send one email at the end of the day, in digest format, summarizing all Studio activity for the day.
   • Send me an email about markup alerts will send an email whenever a markup alert is directed at you (see Note below).
   • Send me an email about updates to Sessions will send an email whenever an update is made to a Session you have joined (see Note below).

   • Send me an email about updates to Projects will send an email whenever an update is made to a Project you have joined (see Note below).

     Note: For the "event-based" notifications (that is, all but the daily digest), Studio will check for applicable events every 10 minutes and, if any are found, will collect them all in a single email. So, if 20 updates take place in a Session within 10 minutes, and you are set up to get notifications for that Session, one email with information about each of those updates will be sent to you rather than 20 separate emails.

5. Click Apply.

When you send an alert to a Session Attendee concerning a markup, they will receive an email with a snapshot view of the selected markup and available, associated metadata. The snapshot is also a link into the Session and clicking it will not only take the recipient directly into the Session, but straight to the markup as well. You can send markup alerts for any markup, not just the ones you create yourself.

1. Join the Session and locate the desired markup.
2. Right-click the desired markup and go to Alert Attendee and select one of the following:
   • If this is the first time you have sent an alert in this Session, the only option available is Choose. Select Choose and skip to the next step.
   • If you have previously sent an alert in this Session, you can choose to send this alert to the same Attendee or Group by simply selecting them from the list. The alert is sent and no further action is required.
   • If you have previously sent an alert in this Session, but you would like to send this alert to a different Attendee or Group, select Other and skip to the next step.
3. On the Alert Attendee or Group dialog box, select the desired Attendee or Group and click OK.
   • Only Session hosts can send alerts to Groups.
   • When selecting a Group, an alert will be sent to all members of the Group automatically.
   • Hold down CTRL or SHIFT to select multiple recipients.