Creating a PDF in Word, Excel, or PowerPoint

PDFs can be created directly from Microsoft Office documents. This can be done to individual documents with Create PDF or to multiple documents at the same time using Batch PDF. The process is slightly different in Outlook. For more information, see Creating a PDF in Outlook.

Word, Excel, and PowerPoint

ClosedCreating a PDF using the default settings

To create a PDF from a Word, Excel, or PowerPoint document, open it and click Create PDF found in the application.

The buttons for the Bluebeam Office Plugin can be found in different places in Word, Excel, PowerPoint, and Outlook depending on the version of Office that you are using:

           
  Office 2007+ ribbon   Office 2003 and XP toolbar   Outlook 2010+ ribbon
 

 

 

Note: Depending on your settings, you may be prompted for the file name and save location. See Saving a File for more information. If you are not prompted, the file will be named the same as the current document and saved to your default location.

ClosedCreating a PDF using custom settings

The process of creating a PDF using custom settings is generally the same for Word, Excel, and PowerPoint documents:

  1. Click Change Settings. The Bluebeam Conversion Settings dialog box appears.
  2. Adjust the settings as desired.
  3. Click Create File.

The buttons for the Bluebeam Office Plugin can be found in different places in Word, Excel, PowerPoint, and Outlook depending on the version of Office that you are using:

           
  Office 2007+ ribbon   Office 2003 and XP toolbar   Outlook 2010+ ribbon
 

 

 

The custom settings available are slightly different between Word, Excel, and PowerPoint. Refer to the following for the application's settings:

Batch

ClosedUsing Batch PDF to create multiple documents at a time

It is also possible to create multiple PDFs at once. See Using Batch PDFor details.