The Studio tab is where you interact with other Attendees and documents in a Session. If you are the Host of the Session, it is also where you manage the Session.
The Studio tab has three different views:
This page discusses the Sessions view of the Studio tab. For the other views see The Studio Tab and The Studio Tab in a Project.
Go to View > Tabs > Studio or press ALT+C to show the Studio tab.
After joining a Session, the Studio tab presents tools specific to interacting with other Session Attendees and documents.
|Attendee's view||Host's view|
The following buttons and information are shown at the top of the Studio tab when you have joined a Session:
Work Offline: Click to disconnect from the Studio server.
Studio Server: Shows the Studio Server connection that is currently active. To switch Studio Servers, select the desired server from the menu. See Switch Studio Servers for more information.
Home: Click to switch to the Home view of the Studio tab.
Session: Is highlighted when you are in a Session.
Project: Click to switch to the Project that is currently open (if applicable).
Finish: Click to finalize the Session (available to Hosts only). See Finishing a Session for more information.
Settings: Click to access the settings for this Session (available to Hosts only). See Defining Access and Permissions in Studio Sessions for more information.
The Session Name and Studio ID are shown under the Leave button.
Invite: Click to invite someone to attend the Session (available to Hosts only). See Inviting Attendees to the Session for more information.
The Attendees list in the Studio tab lets you know who else is in the Session and what they are doing. The list shows the name of the Attendees, the document they are viewing, and their current Status. The document name will change to Following Attendee Name if they are Following another Attendee or Offline if they are not currently in the Session.
The Studio tab might not be wide enough to show all available information. Place the cursor over the Attendee name and the full document name, status, and email address will appear.
The Attendees list also allows you see what another Attendee is viewing. Click any Attendee’s name in the list and the main workspace will change to show what they are viewing at that moment.
Following: This feature lets you follow the movements of an Attendee, seeing what they see and do in real time.
To follow an Attendee, do one of the following:
When following another Attendee:
To stop following an Attendee, do one of the following:
Filter Markups: This feature lets you see the markups created by an Attendee, including yourself, more clearly by dimming everybody else's markups.
To filter markups, right-click on an Attendee's name (including your own) and select Filter Markups. The filter icon will appear before the name. Their markups will remain in color while other's markups will be dimmed and grayed.
To stop filtering markups, right-click on the name of the Attendee currently being filtered and select Filter Markups.
Select Markups: This feature lets you select all markups created by an Attendee, including yourself.
To select markups, right-click on an Attendee's name (including your own) and select Select Markups. All of the Attendee's markups on the current page are selected.
Request to Follow: The Host can request that all Attendees follow him or her. A message will appear asking, "<User> has requested to be followed. Do you wish to do so now?" Accept the request to follow the Host; the Host cannot force you to follow them.
When in a Session, you will see a list of documents available in the Session below the Attendees List.
When you join a Session, its documents are all downloaded in order. A progress bar shows the download status for each document as it loads.
Documents from a Studio Session will have a small Studio icon in their document tab.
To upload a document (if you have the necessary permissions):
Note: In order to upload or download a file in Studio, the system clock of the local machine must be set up correctly so that it is in sync (within 15 minutes) with UTC, otherwise any attempt to upload or download a file in Studio will result in an error. Update the system clock of the local machine so that it is correct for the time zone specified in its Date and Time settings and try the upload or download again.
The Record, located at the bottom of the Studio tab, is a history of events of the Session. A Session is both interactive and individual. A number of Attendees can be in a Session and collaborate at the same time or they can work independently as their time allows. The Record allows you to follow other Attendees actions and comments as the Session progresses and follow the history of how an open Session progressed when you were not attending.
The Record is a combination of chat between Attendees, a record of when Attendees joined and left the Session, and a record of markups as they were added and changed.
The Record has the following characteristics:
Markup Alerts that have been sent to you (either specifically or as part of a group) are shown on the Notifications tab. Click an alert to jump to the markup in question or right-click it to set its status to Read or Unread.
Studio Sessions benefit from a seamless transition between online and offline modes. While you are online, any changes made to a PDF in the Session (such as, adding markups or comments) are updated in real time. If you make changes to a Session document while offline, the changes are preserved (and shown on the Pending tab at the bottom of the Studio tab) and automatically synced with the Session once you reestablish your connection.
Note: Changes made to a Session PDF are entered in the Session Record as having been made when they are uploaded to the Session (that is, when you get back online), not when they were made while offline. The Creation Date column in the Markups list, however, it will show the actual date and time of creation.
The Studio Tab
The Studio Tab in a Project
Attend a Studio Session
Host a Studio Session
Defining Access and Permissions in Studio Sessions
Studio How To