Legend

Revu's markups Legend can help anyone looking at a PDF gain an easy understanding of the markups in the document.

Presented in a table style, the Legend is a specialized markup with some dynamic properties. At a minimum, the Legend simply shows a symbol that represents a markup on the page with a correlating description, but taken a step further, other columns like measurements and quantities (or most anything found in the Markups list) can be added, providing a high-level summary for takeoff quantities or even the number and status of outstanding issues.

A Legend can show information about markups used on all or some of the pages in the document or just of those used on the current page. As markups are added to or removed from the associated pages, quantities for matching markups in the Legend are automatically updated. Additional columns can be added to provide more detail to the Legend and, as this detail is added, additional rows may be automatically created to differentiate between otherwise similar markups.

ClosedGenerating a Legend

There are two ways to generate a new Legend. The main difference between them is with which markups they are concerned:

  1. Tool Set Legends include any markups added to a document from a specific tool set in the Tool Chest.
  2. Ad-hoc Legends include any combination of user-selected markups.

A Legend can be generated a third way if one has been saved to the Tool Chest previously. Simply place it like you would any markup from the Tool Chest.

Note: Legends cannot be created on PDFs currently in a Studio Session. Further, if a PDF with a Legend is added to a Studio Session, that Legend will appear as a Snapshot while the PDF is in the Session. Once removed from the Session, the Legend will resume normal functionality and will, in fact, automatically update to incorporate changes made to the PDF while it was in the Session.

ClosedTool Set Legends

A tool set Legend is created from the Tool Chest and will automatically include any markup on associated pages that is in the tool set. When it is generated, it will automatically include any markups that have already been placed from the tool set if there are any. Unlike an ad-hoc Legend, a tool set Legend can be added to a drawing before any markups have been placed.

Any markups placed on the associated pages from the selected tool set will be automatically added to the Legend. Additionally, any markups added to the tool set after the Legend has been placed will be automatically added to the Legend, if appropriate (that is, if the markup is also on an associated page).

To generate a tool set Legend:

  1. Go to View >  Tabs > Tool Chest or press ALT+X to show the Tool Chest tab.
  2. Click the Properties gear to the right of the desired tool set and go to Legend > Create New Legend.
  3. Click anywhere on the drawing to place the Legend.
  4. The default properties of the Legend, including the source pages, are used automatically. Adjust any of these Legend Properties as desired.
ClosedAd-hoc Legends

An ad-hoc Legend is created from one or more existing markups on a drawing. Any additional markups of the same type and with the same appearance properties that are added to an associated page will be automatically added to the Legend.

To generate an ad-hoc Legend:

  1. Select the markups you wish to include in the Legend.
  2. Right-click any of the selected markups and go to Legend > Create New Legend.
  3. Click anywhere on the drawing to place the Legend.
  4. The default properties of the Legend, including the source pages, are used automatically. Adjust any of these Legend Properties as desired.
ClosedSaving a Legend to the Tool Chest

Legends can be saved to the Tool Chest like any other markup: right-click the desired Legend, go to Add to Tool Chest and select the desired tool set.

ClosedAdding Markups to a Legend

New markups added to a drawing with a Legend are automatically added to it if the markups meet certain conditions, depending on how the Legend was created (as described in Generating a Legend above):

To add existing markups to a Legend, right-click the desired markup (or select multiple markups and right-click any one of them), then go to Legend and select the desired Legend. Legends are listed by their Title as found on the Properties tab.

New markups added to the Legend will either be added to the Quantity of an existing row or, if they contain information found in the Legend that is unique, added to a new row.

ClosedCopying a Legend to Other Pages

There are three ways to copy a Legend to another page in a document:

Alternatively, a Legend can be placed on a single page (for example, the cover page) and source markups across multiple pages in the document by placing the Legend on the desired page as described above and setting the Source Pages in its properties as described below.

ClosedChanging a Legend's Appearance

The appearance of a Legend is configurable, including its title, what information it shows, as well as text and line appearances.

To change the appearance of a Legend, select it and click the Properties tab.Go to View > Tabs > Properties or press ALT+P to show the Properties tab if it is hidden.

ClosedAppearance Properties

Title Appearance

Title: Sets the title of the table. If no title is set, the title bar remains, albeit blank, unless Show Title is disabled.

Show Title: When enabled, the table's title bar will appear. The actual title is set in the Title field. When disabled, the table's title bar is hidden.

Font Size: Sets the size of the font. While the list shows sizes ranging from 2 to 72, font sizes between 1 to 144 points are supported; just enter the desired size manually. Also, values with up to one digit after the decimal point can be used.

Font Style: These settings control the formatting of the text. Options include Bold, Italic, Underline, and Strikethrough. Generally, any combination of these styles can be applied to format the text.

Columns Appearance

Description: Determines what data is shown in the Description column of the table.

Edit Columns: Click to choose which columns are shown in the table as well as arrange them. Columns available in the Markups list, including custom columns, are available.

Show Column Headers: When enabled, the table's column headers are shown. When disabled, the column headers are hidden.

Font Size: Sets the size of the font. While the list shows sizes ranging from 2 to 72, font sizes between 1 to 144 points are supported; just enter the desired size manually. Also, values with up to one digit after the decimal point can be used.

Font Style: These settings control the formatting of the text. Options include Bold, Italic, Underline, and Strikethrough. Generally, any combination of these styles can be applied to format the text.

Table Appearance

Color: Sets the line color.

Fill Color: Sets the fill color of the table.

Opacity: Sets the opacity level of the lines defining the table, from 0 (invisible) to 100 (opaque).

Fill Opacity: Sets the opacity level of the fill color, from 0 (invisible) to 100 (opaque).

Line Width: Sets the line thickness in points.

Table Style: Sets the style of table used.

Source Page(s): Sets the range of pages associated with the Legend. Options are:

  • Current: Sets the range to the current page only.
  • All Pages: Sets the range to all pages.
  • Custom: Sets the range to a custom value. When this option is selected the list becomes a text box. To enter a custom range:
    • Use a dash between page numbers to define those two pages and all pages in between.
    • Use a comma to define pages that are separated.

    For example: 1-3, 5, 9 will include pages 1, 2, 3, 5 and 9.

Symbol Size: Sets the size of the markup symbols used in the Legend as a percentage of their default size, from 1% to 5000%.

Font: Sets the font used for the selected text. Available fonts are divided into three regions:

  • The first region shows all fonts used in the currently selected text element.
  • The second region lists the standard PDF fonts that are supported by all PDF viewers. These fonts do not need to be embedded in the PDF when used, thereby cutting down on file size.
  • The third shows all other available fonts. When used, these fonts need to be embedded in the PDF.

Note: If you attempt to embed a font for which the viewing and editing permissions do not allow formatting, Revu will display a message indicating the font will not be embedded in the PDF.

Font parameters are retained in the PDF such that even if the original font is not embedded or on the viewer's workstation, a suitable representation of the font will be substituted.

Font Size: Sets the size of the font. While the list shows sizes ranging from 2 to 72, font sizes between 1 to 144 points are supported; just enter the desired size manually. Also, values with up to one digit after the decimal point can be used.

Margin: Defines the amount of space between the text characters and the border of the Text Box.

Text Color: Sets the color of text.

Alignment: Defines the alignment of text within the box. The icons represent Left, Center, and Right Justified respectively.

Font Style: These settings control the formatting of the text. Options include Bold, Italic, Underline, and Strikethrough. Generally, any combination of these styles can be applied to format the text.

Related topics

Working with the Tool Chest