How to send and accept Studio invitations

This article applies to:

  • Revu 20
  • Revu 21

If you’ve upgraded from Revu 2018 or 2019 to Revu 20 or above, you might notice some improvements to Studio. This article covers the updated Studio experience in the latest versions of Revu. Are you a new Revu user? See the Help Guide for a comprehensive look at Studio.

Quickly send invitations by entering multiple emails

In Revu 20 and above, you can send Studio Session and Project invitations by entering multiple email addresses instead of one at a time. Revu allows you to send up to 100 email addresses per batch of Session invitations. Revu includes several input methods for adding email addresses, including:

  • Enter text.
  • Paste a list of email addresses.
  • Add a group.
  • Select specific email addresses from a group.
  • Use Session Settings to invite participants.
You must be a Session or Project host/owner or have full control permissions to send Studio invitations.

After adding a list of email addresses to invite to your Session or Project, you’ll have a chance to review them before you send the invitations. The review screen sorts email addresses by domain name, so it’s easy to see who you’ve invited from specific groups. Finally, you can continue to add email addresses to the list or remove them as needed.

Add multiple attendees to a Studio Project or Session

To send an invitation for your Session or Project:

  1. Go to your Session or Project.
  2. Select studio_user_inviteInvite.
  3. Select Type or Paste Emails.

    For instructions on other input methods, see the Revu Help Guide.
  4. Type or paste the email addresses of your attendees. Revu removes any extra characters.
  5. Select Check & Include Emails.
  6. If you want to add a personalized message to your invitation:
    1. Select Add Message.
    2. Enter your message.
    3. Select Save Message.
  7. Select Invite Participants.

Use Settings to invite attendees to Sessions or Projects

If you’re already in your Session or Project settings, Revu allows you to invite attendees to your Session or Project from that dialog. You must be a Session or Project host/owner or have full control permissions to send Studio invitations.

When you invite users via Settings, invitees will receive an email invitation to your Session/Project, but – unlike sending invitations to users from the Invite feature – Revu will not inform you that the invitation email was sent.

To send an invitation for your Session or Project:

  1. Go to your Session or Project.
  2. Select preferences Studio or Project Settings.
  3. If you’re inviting attendees to a Studio Session, select the Attendees tab.
    1. Click the Add button.
    2. Select Apply, then select OK.
  4. If you’re inviting attendees to a Project, select the User Access tab.
    1. Click the Add button.
    2. Select Apply, then select OK.

Accept Session and Project invitations from the Studio panel

In Revu 2019 and below, a Studio Session or Project was accepted via email invitation only. In Revu 20 and above, you can accept a Session or Project invitation from the email invitation or directly from the Studio panel. New invitations will appear in your Studio panel in real-time, and you can join them whenever you want.

Join a Studio Session in Revu 20
Accept a Session invitation from the Not Joined tab in Revu 20 and above.
In Revu 21, Basics subscribers can’t create new Sessions or Projects and must be invited to collaborate in Studio.

To accept a Studio invitation in Revu:

  1. Open studioStudio.
  2. Select Sessions or Projects.
  3. Select the Not Joined tab.
  4. Locate the Session by name or ID and select Join.

Send invitation reminders to attendees who haven’t joined your Session or Project

If you’ve invited someone to collaborate in Studio and they still haven’t joined, you can send them a reminder. Reminders are sent to the emails you entered for the original invitation(s). You can also add a personal message to the email reminder before sending it.

Send a Studio Session Invitation Reminder
Send an invitation reminder for attendees who haven’t joined your Session.
You must be a host/owner or have full control permissions to send Studio invitation reminders.

Sending reminders for a Session

  1. Open the Session.
  2. Select the Not Joined tab.
  3. Select the emails you want to send reminders to; you can select more than one.
    • Optional: Enter a personal message to be displayed in the reminder email.
  4. Select Send Reminder.

Sending reminders for a Project

  1. Go to your Project.
  2. Select preferencesProject Settings.
  3. Go to the User Access tab and sort by Joined/Not Joined.
  4. Select the emails you want to send reminders to; you can select several.
  5. Select Email Reminder to Join.
    • Optional: Enter a personal message.
  6. Select Send Reminder.

Keep track of who’s joined your Session or Project

In Revu 20 and above, you can easily keep track of who has or hasn’t joined your Session or Project by sorting attendees by Joined or Not Joined statuses.

This feature is only visible to a host/owner or an attendee with full control permissions.

To track Session participation:

  1. Go to your Session.
  2. Under Attendees, select the Not Joined tab.

You’ll see a list of people whohaven’t joined your Session.

To track Project participation:

  1. Go to your Project .
  2. Open Project Settings.
  3. Select User Access and sort by Joined/Not Joined.

You’ll see a list of people who haven’t joined your Project.


Set Session or Project permissions before any attendees join

Add an extra layer of security to your Sessions and Projects with updated permissions. Now you can set Session or Project permissions before any attendees join.

You must be a host/owner or have full control permissions to set Studio permissions.

To set attendee permissions for Sessions:

  1. Open preferencesSession Settings .
  2. Select Permissions.
  3. Select Addand choose emails. Select OK when finished.
  4. Modify attendee permissions in the Applied Permissions section.
  5. Select OK.

To set attendee permissions for Projects:

  1. Open preferencesProject settings.
  2. Select Permissions.
  3. Select Addand choose emails. Select OK when finished.
  4. Modify attendee permissions in the Applied Permissions section.
  5. Select OK.

How-To

Revu 20

Revu 21

Studio

Getting Started

Sending and accepting Studio invitations is easier than ever in Revu 20 and above. Learn more about Bluebeam Studio in the latest versions of Revu.