Set Studio Project folder permissions

Applies to:

  • Revu 21
  • Revu 20

Project Permissions settings

If you're new to starting Studio Projects, this is an overview of the permission settings you can access after you've started a Project, added your files, and invited users. To open the Project settings dialog, select Settings in the Studio Projects sidebar. You'll find the following tabs:

General

The General tab displays general information about the Project, such as the Project Name, the Project ID, the number of files and folders, and the overall Project size. This is also where you can Manage Notifications and Alerts for various activities within the project, as well as the Shared Links for documents.

User Access

On the User Access tab, add individual users and groups of users, whom you can either allow or deny access to in the Studio Project. If you enable Restrict Users, a user must be added to the list with their Access set to Allow to access the Project. Otherwise, if you disable Restrict Users, the Project will be open to all users with the exception of those on the list whose Access is set to Deny.

Adding a user or group of users to the User Access tab is a separate process from inviting users to the Project.

Permissions

You can define permissions for individual users or groups of users. You can also set up permissions before any users join the Project.

On the Permissions tab, control which administrative tasks attendees are allowed to perform within the Project. By default, every new Project contains a group called Attendees in the User/Groups list to control the activities of all Studio users you allow into the Project based on the settings in the User Access tab. However, you can also create additional groups.

This is useful when, for example, a Project owner wants to have someone assist with managing the project. In this case, Project owners can add the user to the User/Groups list, select them, and then choose a permission state (Allow or Deny) from the drop-down menu for each of the Applied Permissions.

Granting Full Control to a user or group means they will have complete control over the User Access, Permissions, and Folder Permissions tabs, along with the ability to delete the Project. However, because the Project owner owns the Project and all groups they've created, administrators cannot block or remove the Project Owner from the Project or edit their groups.

Folder permissions

On the Folder Permissions tab, define user and group permissions for all folders and subfolders in a Studio Project. Just like the Permissions tab, every new Project contains a group called Attendees in the User/Groups list to control the folder permissions of all Studio users.

The steps for adding users and groups and defining their respective permission sets works the same way as it does in the Permissions tab: add each user or Group, select them, and choose a permission state from the drop-down for each folder in the Applied Permissions list that you want to change.

The available Folder Permission States are listed below. You can find more information about them in the Revu Help Guide.

  • Inherit from Parent (default)
  • Hidden
  • Read
  • Read/Write
  • Read/Write/Delete
These permission states don't apply to the Project Owner or Project administrators.

Permission hierarchies

When setting permissions, remember that Studio relies on Permissions hierarchies that establish the relationship between Permission sets and the Permission states assigned to users and Groups:

  • Permissions granted to the Attendees group are the most restrictive, as they are set to Deny for all Applied Permissions.
  • Individual user permissions take precedence over group permissions.
  • If a user is a member of two different groups with conflicting permission sets, their access and rights will be governed by the more restrictive of the two.

Learn more

You can find more in-depth information in the Revu Help Manual under Defining access and permissions in Studio Projects.

How-To

Revu 21

Revu 20

Studio

Security

An overview of the permission settings you’ll be able to access after you’ve started a Project, added your files and invited users.