Creating a Table of Contents in Revu | Revu 2017 & below

Summary

How to create a Table of Contents for a PDF in Bluebeam Revu.

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Have you ever wanted to create a table of contents (TOC) for a multi-page PDF but weren’t sure how to do it? Well, if you’re using Revu eXtreme 12 or above, you can create one using a combination of Batch Link and AutoMark 2.0 .

The process essentially involves creating page labels based on existing bookmarks and using Batch Link to generate a CSV file containing a list of the page labels. You’ll then convert that into a PDF, which you’ll add to the beginning of the document as the Table of Contents page. After you’ve done this, you’ll run Batch Link again to create links between the items on the TOC page and their corresponding pages in the rest of the document.

Prerequisites

Before we start, let’s look at what you’ll need to consider before going through this process:

  • You’ll need to be using Revu eXtreme 12 or above.
  • The documents must already contain Bookmarks. If they do, you can move on to the next section.

If they don’t, confirm whether or not the files contain Searchable Text, and run Batch OCR on any pages or documents where the text isn’t searchable.

Once you’ve completed the Batch OCR process, use the AutoMark 2.0 feature to create your Bookmarks based on at least one Page Region. In the case of an architectural drawing, for example, you might want to select the drawing number as Region 1 and the drawing title as Region 2.

Creating Your Table of Contents (TOC)

Now that we’ve established the pre-requisites, let’s go through the steps for creating the TOC.

1. Creating the Page Labels
  1. Go to the Thumbnails tab (Alt+T) and click Create Page Labels .
  2. Click the Bookmarks radio button.
  3. When the Create Page Labels dialog box opens, click OK.

    The Page Labels shown in the Thumbnails tab will match the names of their corresponding Bookmarks listed in the Bookmarks tab (Alt+B).

    If you find that they’re not, you can manually Change the Page Labels in order to correct them.
  4. Save the file and leave it open.
2. Creating the CSV File
  1. Open the Batch Link dialog box by going to File >Batch > Link > New.
  2. Click Add Open Files and click Next.
  3. Select the Page Label radio button.
  4. Click Generate. This generates a list of search terms and their destinations.
  5. Click Export, located in the lower-left region of the Batch Link dialog box, and save the list as a CSV file.
  6. Close the Batch Link window by clicking Cancel. We’re not going to create the final links at this time.
3. Creating the Table of Contents Page
  1. Open the CSV file in Microsoft Excel. You’ll see two columns of information: One contains the list of page labels and the other lists their corresponding page numbers.
  2. Delete the list of page numbers (Column B). We only need the page label information.
  3. Use the Bluebeam Plugin within Excel to convert the file to a PDF which you’ll save to your hard drive.
  4. Go back to Revu and use Insert Pages (Document >Pages > Insert Pages) to add the PDF you’ve just created, to the beginning of the original document.
  5. Save the original file again and leave it open.

This is where you’ll turn the new page you’ve added to the beginning of your document into an “active” Table of Contents, with links to the rest of the pages.

  1. Make sure the newest version of the original PDF (which includes the new TOC page) is the only file that’s open in Revu.
  2. Open the Batch Link dialog box by going to File >Batch > Link > New.
  3. Click Add Open Files in the Batch Link dialog, and click Next.
  4. Select the Page Label radio button.
  5. Click Generate. This generates a list of search terms and their destinations.
  6. Click Run, located in the lower-right region of the Batch Link dialog box. The Batch Link Summary will eventually appear, displaying the number of Hyperlinks Created.
  7. Click Finish and Close.
  8. Save the file.


Revu can create a table of contents with links to pages in your PDF, using the existing bookmarks in your document.

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