PDFs can be split into separate files based on either Page Count, File Size or Top Level Bookmarks. The process creates new documents and does not alter the original document.
This process can be run on multiple PDFs at the same time. PDFs do not need to be open in Revu when the process is run. If a document is open in Revu, any changes resulting from the process will be made to the document, but the document will not be saved or checked in (if relevant); the user will need to save and check in the document manually. If a document is not open in Revu, and it is not checked out/locked by another user, changes will be applied and saved to the document automatically (without opening the document in Revu).
- Open the PDF to be split.
Go to Document > Split Document. The Split Documents dialog box appears.
- To use a previously saved batch of PDFs, click Load and select the desired file.
The active PDF, if any, is automatically added to the process. To add more PDFs, click Add and use one or more of the following methods:
- Files: Adds individual files from a network or local drive. Selecting this option will cause the Open dialog box to appear. Navigate to the appropriate location and select the desired files.
- Open Files: Adds all files currently open in Revu.
- Open Set: Adds all files contained in the current Set.
- Folder: Adds all files in a selected folder on a network or local drive, but not files contained in any of its subfolders. Selecting this option will cause the Select Folder dialog box to appear. Navigate to the desired folder and select it.
- Folder and Subfolders: Adds all files in a selected folder on a network or local drive as well as all files within any of its subfolders. Selecting this option will cause the Select Folder dialog box to appear. Navigate to the desired folder and select it.
- By default, any document in the Files list will be split. To remove a document from the Files list, select it and click Remove.
To split specific pages of a PDF, select it, then click the Pages menu and choose from the following:
- All Pages: Sets the range to all pages.
- Current: Sets the range to the current page only.
- Custom: Sets the range to a custom value.
When this option is selected the list becomes a text box.To enter a custom range:
- Use a dash between page numbers to define those two pages and all pages in between.
- Use a comma to define pages that are separated.
For example: 1-3, 5, 9 will include pages 1, 2, 3, 5 and 9.
- To save this batch of PDFs for later use, click Save and save the file to a local or network drive.
- Select the method that should be used to split the PDF from these Split By options:
- Page Count: Splits the document by a user-defined number of pages (entered in the Page Count field). The pages in the source PDF will be uniformly split by that number. If the PDF does not divide evenly into that number, the final document will contain the remainder. For example, a ten-page document that is split using a Page Count of three will produce four new files: File 1 will contain pages 1-3; File 2 will contain pages 4-6; File 3 will contain pages 7-9; File 4 will contain page 10.
- File Size: Splits the document by a user-defined file size (in MB, entered in the File Size MB field). If the PDF does not divide evenly into that number, the final document will contain the remainder. For example, a 10MB PDF that is split using a File Size MB of three will produce four new files: Files 1-3 will be roughly 3MB; File 4 will be roughly 1MB.
- Top Level Bookmarks: Splits the document progressively forward based on its bookmarks.
- Select Update hyperlinks with relative paths to automatically update hyperlinks within the resulting split files that were created using relative paths.
- Select Exclude layers that do not include markups to automatically exclude any layers that would normally be included in the split document if those layers do not contain any markups.
- Enter the location of the folder where the resulting PDFs should be saved in the Folder field. Click the button to browse to the folder location.
- Select Create Subfolder to create a new subfolder and save the resulting PDFs in it.
- Select a naming style from the File Name menu. The options available vary slightly depending on the Split By selection made earlier:
Prefix or Suffix: Adds the file number plus any text entered in the associated field to the end (suffix) or beginning (prefix) of the source PDF's file name to create file names for the split files.
For example, when splitting document ABC.pdf into four parts, selecting Suffix creates four files named ABC1.pdf, ABC2.pdf, ABC3.pdf, and ABC4.pdf.
When defining a suffix or prefix, use the number sign (#) to control the position of the file number. If the location of the file number is not specified, it will be added to the end of the suffix or prefix automatically.
- Bookmarks: Available only when the Split By method selected is Top Level Bookmarks, this option splits files by taking the name of the top-level bookmarks without reference to the source file's name.
- Click OK. The Split Document dialog box closes and the split files are created.
- If any of the pages have been digitally signed, a dialog box will appear warning that those signatures will be automatically cleared on the split PDFs. Click OK to proceed.