Configuring with the Bluebeam Batch Window

Once the batch wizard has completed, the current batch list is shown in the Bluebeam Batch window.

There are numerous options for further configuring the batch list before it is run. The buttons on the toolbar, the menus and the right-click menus can be used to further configure the batch list. Files and output files can be added or removed. The files/documents can be reordered within the output file. Stamps can be added and the batch list can be saved.

Selecting Files in the List

There are several different methods of selecting files in the batch window for various circumstances.

ClosedSelecting an output file

Click the output file to select it. The output file will highlight orange and all of its associated source files will be selected and highlighted in blue.

ClosedSelecting and multi-selecting files and output files

To select multiple files, select the first file, then hold CTRL and click to select additional files.

ClosedSelecting a Continuous Range

To select a continuous range of files, select the first file, then hold SHIFT and select the last file. All of the files will be selected and highlighted in blue. Or select the first file, then hold SHIFT while pressing the UP ARROW or DOWN ARROW to select additional files.

Managing Files in the List

Files may be added, removed, or rearranged as needed.

ClosedAdding an output file

Click the  New Output File button on the toolbar or press CTRL+Z.

ClosedAdding source documents
  1. Click the desired output file to select it.
  2. On the Edit menu, click Add File(s) or press CTRL+Y.
ClosedDeleting a file in the list
  1. Select the output or source file.
  2. Click  Delete on the left toolbar or press DELETE .
ClosedMoving a file in the list

Select the output file or source file in the list, then click Move Up or  Move Down on the left side of the list. You can also press CTRL+UP ARROW or CTRL+DOWN ARROW.

ClosedSorting the documents within an output file.
  1. Select an output file or source file.
  2. Click Sort and then click by Name, by Full Path, or by Date. Click a second time to reverse the order.
ClosedCollapsing or expanding an output file's contents

You can collapse and expand the contents of individual output files or the entire batch list to make the list easier to work with.

  1. Click the disclosure triangle to the left of the output file name to collapse or expand the display of the files within the output file.
  2. Click  Expand Batch Listor  Collapse Batch Liston the toolbar to collapse or expand the entire list.
ClosedMoving source documents from one output file to another

Click and drag the source file to move onto the desired output file. To move multiple files, select all the files, then click and drag one of them to the desired output file.

Configuring the Files

The batch list can change the name and location of the output files, edit the pages of the output file, and search for a missing file.

ClosedChanging output file name, output file type, or the folder where the output file will be created.
  1. Select the output file.
  2. Click File Name on the toolbar.
ClosedFinding a missing file

Sometimes a file is moved after the batch list is created. You can find the file and update the batch list.

  1. Select the file or files.
  2. From the Edit menu, select Input Folder Location .

The same can be done for multiple files, as long as they are all in the same folder.

ClosedChanging the pages, worksheets or slides of a document that will be converted.
  1. Select the file or files.
  2. Click  Pages on the toolbar.

Changing the Page Setup

If you wish to change the page setup configuration for the conversion, you can select one of the predefined page setups or enter the Page Setup window to configure new settings. You can change the page setup for one or many files at once. Different pages setups can be defined for different source files.

ClosedSelect a Predefined Page Setup
  1. Select one or more source or output files.
  2. Right-click, hover over Select Page Setup, and then click the page setup name.
ClosedConfiguring a Custom Page Setup
  1. Select one or more source or output files.
  2. Click  Page Setup on the toolbar.

The files will open and the Page Setup window will appear. This window has the same contents as the Page Setup tab in the Bluebeam Conversion Settings dialog for Word, Excel, PowerPoint, and Outlook.

Adding and Clearing Stamps

To stamp to all pages of the output file, add a Global Stamp. To stamp only the pages of the documents that are currently selected, add Selected Stamps. The defined Selected Stamps will display in the Selected Stamps column.

ClosedAdding Global Stamps

Click  Global Stamps. For more on working with stamps, click here.

ClosedClearing Global Stamps

Click  Clear Global Stamps.

ClosedAdding Selected Stamps
  1. Select the file(s) that you want to add stamps to.
  2. Click  Selected Stamps.
ClosedClearing Selected Stamps
  1. Select the files that you want to clear stamps from.
  2. Click  Clear Selected Stamps.

Saving and Opening Batch Lists

At any point while working in the Bluebeam Batch dialog box, the batch list may be saved as a .bbx file for future use.

ClosedSaving the Batch list

From the File menu, select Save or click Save.

ClosedOpening the Batch list

From the File menu, select Open or click Open.

ClosedAppending a new Batch to the current list
  1. From the File menu, select Append New...
  2. The New Batch window will appear. The items you select here will be added to the existing list.
ClosedAppending a saved Batch file to the current list
  1. From the File menu, select Append File...
  2. Select an existing Batch file, then click Open.

The contents of the file will be added to the existing list.