PDF Bookmarks

On the main screen of the Bookmarks tab, the following options are available:

• The Enable Bookmarks check box controls the generation of basic bookmarks, which are typically named after the view and sheets. The names and structure of the bookmarks can be customized using the Create Bookmarks by, Include Page Numbers, and Include File Extension options, which will be described later.
• Display Bookmarks in Viewer by Default determines if the PDF should open with bookmarks visible by default. This information is saved in the output file, so it will apply every time the file is opened.
• The main section of the window shows the Bookmark Structure. This displays how the bookmarks will appear in the PDF file itself. The automatically generated bookmarks can be arranged in one of three ways by using the Create Bookmarks by option.
• Drawing and Layout causes the drawing name to be the root node with the layouts listed in a subtree beneath it. This selection is useful for drawings intended to be batch converted to PDF, since each drawing will have its own subtree.
• Drawing creates one bookmark after the Drawing name. Layout Name leaves out the drawing name and put all the layouts at the top level. Drawing-Layout Name puts all the layouts at the top level, like above, except it will pre-pend the drawing name to each one.
• Include Page Numbers appends "page n" to each bookmark.
• Include File Extension adds the three letter file extension name to the end of the bookmarks in which the Drawing name is specified.
• Dynamic bookmarks enable file properties to be included as bookmarks. For example the "Title" defined as a property in the source document can be made part of the bookmark. Press the Edit button to display the dynamic text dialog.
• To remove a bookmark, click on it and then click Delete.
• To edit a bookmark, click on it and then click Edit. This will bring up the Custom Bookmark dialog box.

The Dynamic Text dialog box creates bookmarks automatically based on the following criteria:

• The top row of icons indicate predefined fields that may be included, such as User, Time and Date. Click on the icons to populate the entry box with the properly formatted string.
• In the above example, the term "Title" is a custom field that has been added in the drawing. Using the syntax &[{custom field name}], when bookmarks are created the information will be retrieved from the CAD application and the bookmark will be named based on the contents of the custom field. If, for example, the Title of a drawing is "Cooper House Renovation" and the bookmark is formatted to &[Title] the bookmark will be named "Cooper House Renovation" when the PDF is created.
• Clicking on a bookmark will make the Add button accessible. Clicking it will bring up the Custom Bookmark dialog. The bookmark's function can be selected using the menu above the Add button or on the Custom Bookmark dialog.

There are two steps required in order to create a custom bookmark:

1. Type a Title in the appropriate box and select a Style from the menu. Clicking the Color will open a standard Windows color pallet, which can be used to select the desired color.
2. Select a bookmark. Currently there are four options which can be found under Bookmark Functionality: Snapshot View, Open a File, Hyperlink, and Jump to Page.

Bookmark Functionality

Snapshot View will cause the PDF viewer to zoom to a designated rectangle.

1. First, select the desired Layout.
2. Next, type in the coordinates of the desired rectangle or click Get Rect to select it directly on the AutoCAD drawing. The coordinate (X1, Y1) is the upper-left corner, and (X2, Y2) is the lower-right.

Open a File creates a bookmark that when clicked in the PDF viewer opens the designated file in its default viewer.

To choose a file, click Browse or type in the path and file name. Note that these files are not included in the PDF itself, so if you would like to include a file, use the File Attachment tab.

Hyperlink creates a link to a web page. To create one, type the desired URL in the text box

Jump to Page will cause the PDF viewer to move to the designated page. The pages currently set up in the PDF are listed in the Page menu. To set up the bookmark, click the desired page.