Learning about Studio in Revu for Mac

Applies to:

  • Revu for Mac 2

Revu for Mac is no longer supported. Learn more.

Follow the links below for answers to Studio FAQs and links to related resources.

Questions

  1. Do I need an account to join a Studio Session or Project?
  2. What do I need to start a Studio Session or Project?
  3. What do I need in order to join a Studio Session or Project?
  4. What’s the maximum number of users that can join a Studio Session or Project?
  5. What is the maximum file size for Studio Sessions or Projects?
  6. What’s the maximum size of markups that can be added to a PDF in a Studio Session or Project?
  7. How do I add and remove PDF files from an active Session or Project?
  8. How long does a Studio Session or Project remain active on the server?
  9. When do users receive Session Expiration notifications?
  10. What does the Email Notifications check box do?
  11. What does it mean to finish a Session?
  12. What is studio.bluebeam.com?
  13. Why can’t I log into Studio?
  14. Our company’s network policies prohibit access to external services like Bluebeam Studio. How do I block our users from accessing it?
  15. How do I use Studio in Revu for iPad?

Do I need an account to join a Studio Session or Project?

Yes, a Bluebeam ID can be quickly created in either Revu for Mac or Revu for iPad.

What do I need to start a Studio Session or Project?

  • A licensed copy or fully-functional trial of Revu for Mac, or purchase a copy of Revu for iPad.
  • An email address to create your free Bluebeam ID.
  • A broadband i nternet connection.

As the host, you will start Sessions or Projects, add documents, invite attendees and define security and permissions (such as the ability to save or print PDFs). You’ll be the only person with the ability to generate a report of activity in the Record, or finish the Session.

If you’re using Revu for iPad, please watch Starting a Studio Session.

What do I need in order to join a Studio Session or Project?

  • An installation of Bluebeam Revu for Mac, Revu for iPad or Vu for iPad.
  • If you have not purchased Revu, you can still use a fully-functional trial installation of Revu for Mac to attend a Studio Session or Project you’ve been invited to.
  • A valid email address so you can create your free Bluebeam ID.
    • You’ll need this account so the host can authorize your participation in the Session or Project, and so other attendees can identify you.
  • A broadband internet connection so you can connect to the Studio server.
Depending on your company’s network policies; you may need to open ports in your firewall or proxy server if you’re unable to connect to the Bluebeam Studio server.

What’s the maximum number of users that can join a Studio Session or Project?

Studio Sessions can accommodate up to 500 attendees.

There are no limits to the number of people who can join a Project. However, each file in the Project can only be checked out by one person at a time.

What is the maximum file size for Studio Sessions or Projects?

Up to 5,000 PDF documents can be uploaded to a Session and each PDF file can be up to 1GB in size. There are no quantity or size limits for Projects.

What’s the maximum size of markups that can be added to a PDF in a Studio Session or Project?

In a Session, each markup can be up to 10MB in size, but there is no limit on markup sizes in Projects.

How do I add and remove PDF files from an active Session or Project?

In general, only the host can add or remove PDF files. However, the host can give other users permission to upload and manage files.

Revu for Mac users can find instructions for adding and removing documents in Studio Sessions and Projects in the Revu for Mac Manual.

How long does a Studio Session or Project remain active on the server?

For Studio Sessions, the following will happen if it’s not being used:

  • After 80 days, a notification email is sent to the Host saying the Session will be archived
  • After 90 days, the Session will be archived
  • After 170 days, the Host will receive another email saying that the Session will be deleted
  • After 180 days, the Session will be deleted permanently. It cannot be recovered at this point.
If the email doesn’t arrive in your inbox, please check your spam or junk email folder, and make sure that studio@bluebeamops.com is on the approved list of senders.

For Studio Projects

When do users receive Session expiration notifications?

If you create a Studio Session with an expiration date, expiration notices are sent out at the following intervals leading up to the expiration date:

  • 7 days before
  • 2 days before
  • 24 hours before

A Session Ended email is sent when the Session finally expires, and a Session Renewed notice is sent if it’s renewed (re-opened).

What does the Email Notifications checkbox do?

When creating a new Session in Bluebeam Studio, you will see a check box for Email Notifications in the Start Studio Session options. This option enables a daily summary of Session activity to be emailed to the Session host, as well as alerts on new activity when the host is not active in the Session.

In Projects, you can manage notifications and alerts by secondary-clicking on the Project in the Studio panel, and clicking Manage Notifications from the context menu. You can read more about notifications and alerts in this article.

What does it mean to finish a Session?

By choosing to finish the Session, the host ends the Session and downloads the documents from the Studio server. However, archived copies of the files are retained by the system for 120 days before being permanently deleted.

The Finish Session dialog box allows the host to create the Session Report and select how to save or discard the documents.

What is studio.bluebeam.com?

This is the Bluebeam Studio web portal, where you can:

  • Manage your Profile
  • Change your Bluebeam Studio password or associated email address
  • View a list of Studio Sessions you have created
  • View a list of attendees for each Session
  • View a list documents within each Session
  • Recover deleted documents
  • Reassign ownership of a Session

Why can’t I log into Studio?

You may not have validated your Bluebeam ID. A user will not be able to log into the system if the email address has not been validated within 1 week of creating the account.

Our company’s network policies prohibit access to external services like Bluebeam Studio. How do I block our users from accessing it?

You can close the ports in your firewall or proxy server that are required for Studio connections.

Revu for Mac

The hosts and port numbers are:

  • *.bluebeam.com:443
  • *.amazonaws.com:443
IT Administrators can configure a list of allowed Studio Servers, and then “push” the registry settings out to the relevant machines within their Organization. Please contact Bluebeam Support for further information and instructions.

How do I Use Studio in Revu for iPad?

If you’re using Revu for iPad, please go to the Revu for iPad page for video tutorials and help guides.

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How-To

Revu for Mac 2

Studio

Getting Started

This article gives answers to Studio FAQs and links to related resources for Revu for Mac 2.

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