The File menu contains commands associated with creating new PDFs as well as opening existing PDFs and saving changes made to them. There are also commands related to emailing, exporting, and printing PDFs. It is accessed by clicking File on the Menu bar.
Open Recent: Shows a list of recently opened PDFs for easy reopening.
New Studio Project: Starts a new Studio Project. If you're not currently logged into Studio, you will be prompted to log in first.
Save As (
Save All: Saves all currently open files that have unsaved changes.
Combine: Combines multiple PDFs into a single PDF.
Export menu: Contains tools for exporting the current PDF as a TIFF, JPEG, PNG, or GIF file.
Publish As: Removes all previous revision history from the PDF such that only one version of the file will exist. There are two benefits to publishing a file: others cannot see or save previous revisions of the file, and publishing the PDF can help to reduce the file size. There are multiple ways to Publish As:
(SHIFT+⌘+F): This option puts all markups permanently into the content stream. If there are previous revisions stored within the PDF, they will be removed.
- Publish as Compressed 1.5
(SHIFT+⌘+P): This option automatically compresses bitmap images and removes some non-visible document data, reducing the file size of the PDF. If there are previous revisions stored within the PDF, they will be removed.
- Publish as Uncompressed: This is the normal PDF format. If there are previous revisions stored within the PDF, they will be removed; otherwise the PDF is saved normally.
Markups menu: Contains tools for importing and exporting markups as well as generating markup summaries.
Import: Takes the markups from a PDF or BAXThe BAX format is a Bluebeam-specific XML file. BAX files have the advantage of being able to be imported automatically by double-clicking them. If necessary, the .bax extension can be manually renamed to .xml to convert the file to a normal XML file. file and includes them in the active PDF (this is useful for incorporating and reviewing markups or feedback from multiple sources).
Export: Exports all markups to a BAXThe BAX format is a Bluebeam-specific XML file. BAX files have the advantage of being able to be imported automatically by double-clicking them. If necessary, the .bax extension can be manually renamed to .xml to convert the file to a normal XML file. file. The BAX file can be imported into another PDF so that the markups will be shown in the target PDF. The BAX file can also be imported into Excel.
Summary: Publishes a summary report of all the markups in a PDF. A PDF Summary can be saved as a separate PDF or appended to the end of the current PDF. It is also possible to export a Summary as CSV or XML data for use in Excel or other programs.
Print menu: Contains options to print the current PDF, just the current view of the current PDF, or a selected part of the current PDF.